In accordance with the legislation in force in France and Europe, Epiconcept undertakes measures to ensure the protection, confidentiality and security of the personal data of the users of its services, as well as to respect their privacy.
This policy also applies to recruitment management, for which Epiconcept uses IT resources (Candidates area and recruitment portals). Epiconcept uses the data from the applications in accordance with the regulations in force, and in particular the European General Data Protection Regulation (GDPR). We present here the details of this use.
What information? What for?
The data collected in the context of recruitment are used only to assess the candidate’s ability to fill the proposed job (qualification, experience, etc.).
Limited access to data
Epiconcept implements security measures adapted to the degree of sensitivity of personal data to protect them against any malicious intrusion, loss, alteration or disclosure to unauthorized third parties. Epiconcept ensures the security of the information and guarantees that only authorized persons will take information from a candidate: the person in charge of the recruitment file (Epiconcept HR manager) and an administrative assistant. The Epiconcept Data Protection Officer (DPO) is also involved in the maintenance of the recruitment files entered in the processing activity register maintained by Epiconcept.
Data retention period
Epiconcept limits the storage of personal data to the period defined by law (two years). In the event of a negative outcome to an application, Epiconcept offers candidates to keep their file in case of other positions to be filled. Candidates may at any time request its destruction by writing to firstname.lastname@example.org. The data is automatically destroyed 2 years after the last contact. Only the formal agreement of the candidate allows for longer storage; conditions for exercising the rights of opposition, access and rectification
In accordance with the French Data Protection Act of 6 January 1978, you have the right to access, oppose and rectify your personal data. To do so, we invite you to send us a letter requesting access to your personal data to Epiconcept – Service des Ressources Humaines, 47 rue de Charenton, 75012 Paris. We invite you to comply with the CNIL model for the drafting of this request.
Right of complaint to the CNIL
In the event of a dispute (difficulties in accessing your file, excessive collection or lack of data security), you can contact the CNIL’s complaints department by submitting a complaint to the CNIL.